March 23, 2023

Use Cases – Business Intelligence

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E-Invoicing, also known as electronic invoicing, is the process of creating, sending, receiving, and processing invoices in an electronic format. This method of invoicing can bring many benefits to businesses, including increased audibility and business intelligence. One example of a government-run e-invoicing system is KSeF in Poland. This system, which stands for “Electronic Invoicing for Public Procurement,” is a platform that allows businesses to submit invoices electronically to the Polish government.

One of the main benefits of e-invoicing systems like KSeF is increased audibility. Electronic invoicing allows for easy tracking and monitoring of invoices, making it easier to identify any potential errors or fraud. This is particularly important for businesses that are required to comply with government regulations or industry standards. Additionally, it allows for better compliance and reporting. According to a study by the Institute of Management Accountants, businesses that rely on paper-based invoicing processes can experience an average loss of 1.5% of revenue due to errors and fraud. This loss can be even higher for businesses that operate in highly regulated industries or are required to comply with government regulations.

Another benefit of e-invoicing systems is improved business intelligence. By having all invoicing data in a centralized electronic system, businesses can easily analyze and gain insights into their financial performance. This can help with budgeting, forecasting and identifying trends in spending. Also, with electronic invoicing, businesses can quickly access data for analysis, enabling them to make faster and more informed decisions. A case study of a UK based company that switched from paper-based invoicing to e-invoicing reported a savings of 60% on invoice processing costs, and a reduction in errors and disputes by 90%. Another study of European companies found that those that use e-invoicing systems see a reduction in invoice processing costs by up to 80%.

In the case of KSeF, businesses that work with the Polish government can use the system to submit invoices electronically and receive payment quickly. This can help businesses save time and money on administrative tasks, such as printing and mailing invoices. Additionally, KSeF allows businesses to easily comply with government regulations and avoid potential fines for non-compliance.

Furthermore, e-invoicing can also help businesses reduce costs related to auditing. A study by the Association of Chartered Accountants found that businesses that use e-invoicing can see a reduction in audit costs of up to 50%. This is because e-invoicing systems provide a more transparent and accurate record of financial transactions, making it easier for auditors to review and verify the data. A research by PayStream Advisors found that businesses that use e-invoicing experience a 35% reduction in disputed invoices.

In conclusion, E-Invoicing systems like KSeF can bring significant benefits to businesses. By using electronic invoicing, businesses can increase audibility and improve business intelligence, which can lead to cost savings, better compliance, and more informed decision making. 

Additionally, e-invoicing can help to reduce the audit costs and disputes. It can also help to streamline the invoicing process and help businesses to comply with government regulations.

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